Why You Should Hire a Party Planner
There are various reasons to hire a party planner, yet the bottom line is that party planners can save you a lot of stress, and unnecessary expenses, and they are big time savers. More importantly, they are experts at throwing parties and they will help you create a better party experience for you and your guests.
Alister Clare, CEO and Financial Specialist at Credit Capital, agrees on the valuable help of party planners. According to Clare, “It’s normal to have doubts about hiring a party planner for your events. Yet, look at it this way: If you’re not a certified plumber, would you mount the pluming system in your house? Certainly not! Planning a party might seem like an easy task, or you think it would save you money if you do it yourself. The drawback of DIY-ing a party is that it could bring more hours of work and possibly end in a terrible event. Party planners are super organised professionals who have a knack for imagination and know exactly what you need for your party. So, if you’re having a party, save yourself the hassle and call a party planner.”
If you’re not convinced yet, let’s dive into the specifics:
1. Saves you time and money
Contrary to popular opinion, hiring a professional party planner can help you save time and money. Party planners are well-connected with venues, entertainment, party decorators, party hire services, caterers, photographers, and a whole lot more. People quite often underestimate the time it takes to find suppliers and get quotes. The average party can take a minimum of 30 to 50 hours to plan! This is if you want to create a memorable party for you and your guests.
Party planners can also get rebates and markdowns that may not be available to private individuals. They also know if the pricing is too high when getting quotes. They can determine who is providing the best value for money.
Party planners already have a detailed checklist of everything involved in planning and what they need to think about. If it’s your first time organising a party, there’s the likelihood that you’ll miss a detail or two. It could be the cake topper, the dietary restrictions of your guests, or something more important.
2. Takes the pressure off your shoulders
Planning a party can be exhausting and stressful. For the past 6 years, party and event planning has been rated in the top 10 for the most stressful jobs. Running into a burning building or joining the army are only just in front of being a party planner. So, it’s important not to underestimate the stress that planning a party can cause. Employing a party planner makes it possible for you to take a breather and focus on the more essential things. Would you rather fuss over the silverware or focus more on your speech?
The main question to ask yourself is: Do you want to be working at your party or enjoying it? The more organised you are and the more help you have, the less there is for you to do. Don’t miss out on the fun because you were too busy running your party. Too many people are burnt out by the time it gets to their party which results in them being over the whole thing before it even starts!
3. On the day venue and party management
In some cases, your party planner will not only help you plan the whole party but they can also act as a function manager on the night. It’s important not to let all the hours and hours of planning go to waste by not having someone there to manage things!
To provide the best experience possible, party planners/function managers can monitor visitors, food & drinks, music, entertainment, security, and all the other factors. This means the minor details of the party will not interrupt you throughout the night. Do you really want to stress over the ice running out at the bar or there not being enough glasses on the night? This further guarantees your undivided attention on your guests and the party. Most importantly, this allows you more time to have FUN.
4. Helps you choose the right theme for your party
Choosing a theme can be complicated or stressful when planning a party. Not everyone chooses a theme, but if you do it can make your party more fun and exciting. Choosing a theme also helps with what direction to head in and colour schemes to choose, etc.
An expert party planner can assist you in this area by helping you to choose a party theme or style that will fit within your budget. You party planner will have a better understanding of what types of themes you can do well based on how much money you have to spend. This can also save you a lot of disappointment and hassle. You won’t then do a lot of research to discover you can’t afford to do the theme you were wanting to do.
An experienced party planner will not only help you to achieve your objectives with a confident style, but also design a perfect theme for your party. That way, your event creates better connections between guests and a party to remember!
5. Party planners add passion and experience
Party planners live and breathe to create successful events. Nearly all party planners are genuinely passionate about their jobs and they bring this passion to their craft. This enthusiasm translates to the success of your event.
Where an expert party planner really adds value is their knowledge of what does and doesn’t work to create a great party experience. These little tips and tricks all add up to getting a better end result! They also increase the chances of your party being successful.
6. Flexibility and problem solving
If you’ve ever been involved in planning a party or have organised your own, you will know that things can change very quickly. You might need to add guests at the last minute, change furniture if it becomes unavailable, and more. A party planner usually has the patience and ability to make changes quickly and put out any spot fires. These issues can occur in the lead-up to your big party or even on the day if you haven’t used a supplier before.
Trusting the suppliers you have booked if you haven’t worked with them before is a common problem that people have. Party planners will usually have a team of different suppliers they have worked with before and therefore trust. This also makes changes and solving problems much quicker and seamless.
Quite often, if a party is based on the weather, this can cause big issues last minute. Knowing that you have a professional party planner on your side to help you solve these issues will give you great comfort.
7. Turn your vision into reality
Not every party planner is also a party decorator as these are often separate jobs. However, party planners will usually have quality decorators on their books to help bring your vision to life. At Feel Good Events, we are both expert party planners and decorators which does make things a bit easier.
At the beginning of the process, party planners will usually have a consultation with their clients. This aims to understand your party vision and advise you on how you can make it a reality. The most important question your planner should ask you is: What sort of experience do you want to create for both you and your guests? If they don’t ask you this, they may not have the experience you need.
A good party planner won’t seize total control; they are your partner. It is important to share your ideas, thoughts, and concerns. This enables them to be addressed in the early stages of your planning. Being very clear on what you do and don’t like in the beginning will make sure you achieve the end result you want.
A professional party planner will ask you lots and lots of questions to achieve this result. Don’t be afraid to trust your party planner once you have seen their work. Remember, they are the experts!
Ready to throw the best party of your life?
Investing in a party planner will guarantee that you save time, money, and a whole lot of stress. Bear in mind that fantastic, rave-worthy parties don’t usually just happen! These require talent, experience, and hard work.
The Feel Good Events team are pros when it comes to party planning and decorating. From corporate events to private parties, we can turn your vision into a reality. Get in touch with us and let’s start planning an awesome party!
Blog Post Co Author – Jasmine Mason
