The Importance of Having a Plan B
Planning an outdoor party can be a great way to make the most of the warmer months, or to simply enjoy being outside with friends and family. However, if one thing is for certain, it’s that weather can be extremely unpredictable. It can easily ruin your plans if you’re not prepared. Even if you’ve planned your party in the middle of summer and checked the forecast 100 times, you never know what Melbourne has in store! One minute the sun is shining and the next thing you know it’s pouring rain. That’s why having a plan B for your outdoor party is an absolute must. In this post, we’ll go through our tips for making a weather-proof backup plan that will ensure your party can go ahead rain, hail, or shine. Don’t let bad weather ruin your party!
Check the Forecast
Checking the weather forecast is an essential step that should be at the top of your party planning checklist. It might seem obvious, but it’s not to be overlooked! Not only will it help you prepare for any potential bad weather, but it can also help you make informed decisions about your event. Keep a close eye on the forecast in the lead-up to your party. If the weather is looking iffy, consider having a backup plan in place!
One thing you can do is try to schedule your event during spring or summer. This will increase the likelihood of pleasant weather. Although the risk of rain is always a factor, you’re much more likely to have blue skies in summer than in the middle of winter! Another key consideration is the timing of your event. Think about what time of the day is most likely to have favourable weather and schedule your party accordingly. For example, it’ll probably be much colder during the evening than in the middle of the day! By planning ahead and taking proactive measures, you’ll be much more prepared to handle any changes in the weather forecast.
Have a Backup Location
The biggest mistake people make when throwing an outdoor party is not having a Plan B from the beginning. The she will be right attitude catches people out every time and will cause you a great deal of stress. We get a large amount of clients calling up a few days before their event all the time because the weather has turned bad at the last minute and they have no backup plan. A lot of the time if its peak season we aren’t able to help them as everything is booked out in regards to marquees and they become very stressed. This then also costs them a lot of last minute expense as they haven’t allowed for a marquee or another option in their budget.
Having a backup location for your outdoor event is a smart move, especially when you’re dealing with unpredictable weather conditions. It may require some additional effort and cost, but it’s worth considering. It can ensure that your event is not ruined by unexpected rainfall or extreme temperatures but most importantly create a lot less stress!
There are a few options available to you if you decide to go down this route. One possibility is to choose a venue that offers both indoor and outdoor spaces. This will allow you to have the best of both worlds! Enjoy the sunshine and fresh air during good weather, while having the flexibility to move your party indoors if it takes a turn for the worse.
A marquee is another obvious option if you have no indoor facilities close by. When selecting a venue, it’s important to ensure that both the indoor and outdoor spaces are suitable for your needs. Make sure that the indoor space is large enough to accommodate all of your guests comfortably. You should also check to make sure it has all the necessary amenities!
Once you’ve found a suitable venue, it’s important to put down a deposit for both areas. This will secure your backup location. It will also give you peace of mind, knowing that you have a plan B in place should the weather turn ugly! It’s also a good idea to communicate your backup plan with your guests ahead of time. This will make sure that they know what to expect and can prepare accordingly!
Have a Marquee on Standby
Hiring a marquee is a great way to keep your party outdoors while protecting your guests from the weather. They’re versatile when it comes to shape, size, and style. This means that you can surely find one to fit with your event. Hiring a marquee also means you won’t have to compromise when it comes to styling. You can deck out the interior with furniture, lighting, decorations, and more!
If you’re reluctant to commit to a marquee, some companies will allow you to keep one on standby and decide closer to the date if you want to go through with the hire. This means you can keep a close eye on the forecast and only hire a marquee if you think it will be necessary.
Marquees aren’t just great for protecting your guests from rain, they also come in handy when the weather is hot. Your guests will be shielded from the sun and won’t have to worry about getting burnt or overheating!
Want more info on marquees? Check out our ultimate guide to hiring a marquee here.
Take Extra Precautions
Taking a few extra precautions in your planning can also go a long way in making sure your guests are comfortable at your party. After all, your guests’ experience is what makes or breaks your party!
If your party is happening during the warmer months, make sure to provide sunscreen and bug repellent. This will protect your guests from harmful UV rays and any bugs that might be hanging around. On the other hand, if your party is going to be in winter, consider having some outdoor heaters in your space. The last thing you want is for your guests to go home because they’re freezing! You could even provide a few blankets for them to keep them warm and cozy throughout the night.
Another item to think about is umbrellas. Not only will they provide shade on warm days, but they can be used to protect your guests from rain if needed. Keep a stash of umbrellas near the entrance of your party space so guests can grab them as needed!
Conclusion
In conclusion, don’t let bad weather ruin your party! Having a backup plan for your outdoor party is essential to ensure that unpredictable weather doesn’t ruin your fun. Checking the weather forecast, having a backup location, and having a marquee on standby are all great ways of ensuring that your party plan is weather-proof! By following these tips, you can rest assured knowing that your guests will have a great time at your party no matter what mother nature has in store. So, don’t let bad weather dampen your spirits. Have a plan B and enjoy your outdoor party!
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